If you add a user to a specific file, they become a ‘Guest Editor’ of that particular file, but not to the whole folder as their actions are only limited to that particular document. You will be able to see the members or the guests of the file. If we view an individual file and view the permissions you will notice that they are exactly the same as folders. Members are those who are added to the shared drive rather than a specific folder or file. If you have added someone solely to a folder then they can be viewed as a ‘guest’ because they have limited access to the shared drive. As an end-user, you are able to see everyone on the shared drive and those users who have had specific folders shared with them. There was some speculation on how Google would reflect permissions to end-users when they added someone to a subfolder. Now, you’ve shared a folder with a user, the sharing permissions can be broken down into three categories: All, Guests, and Members. This is due to administrative access only being given to users if they are part of the whole shared drive. The only limitation for a user who has specific permissions is that they are unable to be ‘managers’. HOW TO LOCK A FOLDER ON A SHARED DRIVE FULLIf you want to allow a user to access particular folders and not the full shared drive, then you are able to do this while assigning them a specific role in the permissions like a contributor. Granular folder permissions also allow you to manage the access of the user within a folder. This gives a user access to files or folders within the shared drive that you have given them permissions for. Now, organisations can go into an online folder and add a user into them. Users could be added to a file but not a folder, and through granular permissions, access has become more advanced. This can be either a viewer, editor, commenter, contributor, content manager, or a manager which allows full administrative access. As an administrator, you can give individuals or external organisations different permissions to influence how they interact with a file. Up until now, organisations could only add people to an entire shared drive, so if you added someone, they would have access to every single file or folder within the shared drive. Fintan Murphy guides us through the power of granular shared permissions and how they can revolutionise how you do collaborative sharing in the future. Damson Cloud had beta access to this Google feature but didn’t have the opportunity to demo it for their customers. This additional feature uses granular shared permissions within a shared drive, to allow exclusive access to particular folders and files, and creating security when sharing folder structures with internal and external organisations. While it may seem like a simple feature, up until last year, it was impossible to share individual folders within shared drives. One of Google Drive’s much-anticipated features launched on Septem– shared folders in shared drives.
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